Picking the RIGHT venue can feel like managing a checklist of 100 tasks. From ensuring guests actually show up to finding an aesthetic space, sorting catering, and even accounting for allergies, it can quickly feel overwhelming.
But with the right strategy, planning becomes far simpler. Follow these steps to plan your next event with ease:
1. Guest List First, Venue Second
Think of your guest list as your guide—it will steer you toward the ideal venue. Spaces that are too small can kill the vibe, while oversized ballrooms might feel hollow. Aim for a space that’s just right for your crowd size.
Pro Tip: Overestimate your headcount slightly. Unexpected plus-ones or last-minute guests are bound to show up—it’s almost inevitable!
2. Location, Location, Convenience!
Once you’ve outlined your guest list, it’s time to focus on location. Imagine guests stuck in traffic, dealing with faulty GPS directions, or struggling to find parking.
Avoid these headaches by choosing a venue that’s centrally located, easy to access, and offers parking or nearby accommodations for out-of-town attendees.
For weddings, a picturesque venue with scenic backdrops adds charm. For corporate events, prioritize professionalism and proximity to transit hubs. Convenience is key to making your event enjoyable for everyone.
3. All-Inclusive or BYO?
Next, determine whether the venue provides an all-inclusive package or if you’ll need to handle everything yourself. Some venues cover catering, AV support, and décor, saving you valuable time. Others may offer just the space, leaving the rest up to you.
To avoid last-minute surprises, clarify what’s included in the price. Ask about hidden fees, like service charges or corkage costs, that could inflate your budget.
Bonus Tip: If your event involves technology, ensure the venue has reliable Wi-Fi. This small detail often gets overlooked but can be crucial.
4. Set the Scene With Style
Finally, think about the atmosphere you want to create. A corporate retreat might call for a polished, modern aesthetic, while a wedding often leans toward a timeless and romantic feel. Does the venue’s existing décor suit your vision, or will you need to spend extra on decorations?
Whenever possible, visit the venue in person. Photos can miss important details like awkward layouts, poor lighting, or unpleasant odors. These nuances can make a big difference, and your guests will notice.
We understand how difficult it is to find the most suitable venue, so we have put together a small pamphlet for you to have a look.
Book A FREE 15 Minute Tour To Get To Know Our Venue 🙂
